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Proposal Budget & Grants Officer

CARDET is the largest independent research and development organisation in Cyprus with a strong presence in Europe and the region. At CARDET we envision a just and sustainable world where people learn and flourish. Our mission is to design innovative education and services that inspire and empower individuals and communities to thrive. 

We believe that education can be a powerful force for change. A large part of global problems and challenges results from a lack of knowledge, skills, and competencies. Our approach to education aims to have a strong social impact and help shape a better world through education, training, capacity building, awareness raising, and communication. 

Equal Opportunities & Safeguarding

CARDET is an HR Award-winning, equal opportunities and disability-confident employer of choice. The organisation has been accredited with the Sound Industrial Relations 2014 Standard and is fully committed to promoting a safe, inclusive and respectful working environment, as well as safeguarding and preventing all forms of sexual abuse, exploitation and misconduct

Proposal Budget & Grants Officer (Hybrid / partly remote)

We are looking for a detail-oriented and analytically minded Proposal Budget & Grants Officer to join our Programme Development team and contribute to the preparation of high-quality funding proposals across European and other funding programmes. 

This role offers meaningful exposure to programmes such as Horizon Europe, Erasmus+, INTERREG, and AMIF,and other funding schemes, while providing the opportunity to develop strong expertise in proposal budgeting, grants administration, financial compliance, proposal documentation, and submission platform management. 

You will play an important role in shaping financially sound and well-coordinated proposals, by contributing to budget development, preparing grant documentation, coordinating partner inputs, and identifying potential administrative, financial, or compliance risks. 

Key Responsibilities

The successful candidate will be expected to:

  • Contribute to the preparation of proposal budgets, including partner allocations, staff-effort calculations, cost categories and other required financial information
  • Review draft budgets for accuracy, eligibility, consistency and alignment with funding requirements, planned activities, timelines, workloads and partner responsibilities.
  • Collect, organise, and verify financial, administrative, and partner information, following up on missing or unclear inputs promptly.
  • Collect, organise and verify financial, administrative and partner information, following up on missing or unclear inputs.
  • Prepare and update proposal documentation, including partner information forms, rganisational profiles, project references, declarations, mandates, annexes and supporting documents.
  • Complete and update proposal forms on relevant funding platforms and support the timely submission of proposals under programmes such as Horizon Europe, Erasmus+, INTERREG, CERV, AMIF, and other funding schemes.
  • Carry out routine financial, administrative, and compliance checks across proposal documents, budgets, timelines, activity plans, annexes, and submission forms.
  • Support proposal writers by providing relevant templates, funding requirements, organisational information, budget assumptions, administrative inputs, and standard proposal content where required.
  • Identify budget inconsistencies, financial risks, unrealistic allocations or under-budgeted activities, and prepare comments or recommendations for senior review.
  • Support proposal writers by providing relevant templates, funding requirements, organisational information, budget assumptions and administrative inputs.
  • Prepare tailored organisational descriptions, partner profiles, capacity statements, project references, budget explanations, and other proposal-related content in response to calls or partner invitations.
  • Communicate with external partners regarding proposal invitations, budget information, documentation, signatures and submission deadlines.
  • Maintain accurate proposal records, budget trackers, partner information, evaluation results, pipeline information and supporting documentation.
  • Provide updates on proposal progress and outcomes, resolve routine operational issues and raise more complex financial, compliance or submission-related matters for review.

Qualifications, Knowledge and Experience

The ideal candidate will have:

  • Bachelor’s degree in Business Administration, Economics, European Studies, Public Administration, or another relevant field.
  • Experience with EU-funded projects or proposals (e.g. E+, Horizon, Interreg, etc) in the framework of European-funded projects.
  • Minimum of one year of experience in a similar role containing administrative coordination, proposal support, project administration, grants administration, budgeting support or a similar role.
  • Strong working knowledge of Microsoft Office, particularly Excel and Word.
  • Confident user of administrative and financial systems and applications.

Desirable

  • A Master’s degree in Business Administration, Finance, Accounting, Economics, European Studies, Project Management, Public Administration, Social Sciences, Education or another relevant field is considered an asset.
  • Experience using customer relationship management systems, project-management tools, proposal trackers or reporting dashboards would be an advantage.
  • Experience mentoring or supporting colleagues is desirable.

Key Skills and Atributes

  • Strong organisational skills and attention to detail.
  • Good analytical and numerical skills.
  • Ability to manage time-sensitive tasks, competing priorities and tight deadlines.
  • Ability to review own work, apply quality standards independently and deliver accurate outputs with limited revisions.
  • Ability to work independently within established procedures and raise issues appropriately.
  • Clear and professional written and verbal communication skills in Greek and English.
  • Strong professional ethics and the ability to handle confidential information responsibly.
  • Adaptability, willingness to learn and readiness to progressively undertake more complex responsibilities.

We Offer:

  • An Inclusive, wellbeing-oriented, and family-friendly working culture
  • 13th Salary and Provident Fund
  • Extended annual leave designed to promote rest and wellbeing
  • Fully paid maternity and paternity leave
  • Lifelong learning and professional development opportunities
  • Flexible hybrid working model
  • Shorter Fridays
  • A dynamic and mission-driven work environment where ideas, initiative and quality are valued.

How to Apply:

  • Candidates are invited to complete the online application form and submit an up-to-date CV and cover letter by August 3rd, through the following link.
  • Shortlisted candidates will be asked to:
    • Complete a self-declaration form confirming they have not been subject to disciplinary, administrative, or criminal sanctions.
    • Submit two professional references and a valid clear criminal record certificate issued by the Cyprus Police at the final stage of the selection process and prior to appointment.
    • Submit samples of previous work upon request.

The position will remain open until filled. All applications will be treated in strict confidence and evaluated fairly.

Due to the large number of applications we receive, only shortlisted applicants will be contacted.

CARDET complies with GDPR. For more details, visit www.cardet.org/privacy-policy.
For questions, contact 22 002100.